Police Department Procedure Manual

The Cincinnati Police Department Procedure Manual

The Cincinnati Police Department Procedure Manual is to  provide an official guide outlining the way to do many of the routine operations which confront the Cincinnati Police Department.  the Procedure Manual is provided here as a downloadable file, both as a Adobe Acrobat PDF portfolio and as a compressed (zip) file.  A procedures contained in both formats are in PDF format.  Use the below links to download the Procedure Manual in the venue of your choice.

The Procedure Manual was last updated on 07/31/2014

 

Cincinnati Police Department Procedure Manual

Procedure Title Number Modified Date
     
Procedure Manual 10.000 Revised 9/29/09, Replaces 8/19/03
Distribution of Policies, Procedures, and Other Directives 10.010 Rev 2/2/10, Replaces 3/24/09
Forms Approved for Department Use 11.000 Revised 06/05/14, Replaces 05/08/14
Shift Lineup To Emergency Communications Center 12.000 Revised 06/06/12, Replaces 07/10/07
Roll Call and Personnel Inspection 12.010 Revised 08/09/11, Replaces 2/26/08
Uniforms, Related Equipment, and Personal Grooming 12.020 Revised 03/13/14, Replaces 11/28/13
Visitor Identification in Police Facilities 12.021 Rev 7/24/12, Replaces 3/93
Authorized Weapons 12.025 Revised 10/25/12, Replaces 02/28/12
Vehicles: Assignment, Use, and Maintenance 12.030 Revised 01/23/14, Replaces 07/25/13
Automatic License Plate Recognition (ALPR) 12.031 New 4/22/08
Mountain Bikes: Assignment, Use, and Maintenance 12.033 Revised 01/30/14, Replaces 4/22/08
Reporting Police Vehicular Accidents and Damage 12.035 Revised 05/08/14, Replaces. 03/07/13
Premise History Control 12.101 Revised 10/5/04, Replaces 2/98
Emergency Medical Service, Emergency 911 Silent and Disconnect Calls 12.105 Revised 09/19/13, Replaces 02/10/04
University Air Care Helicopter 12.106 Revised 10/03/06, Replaces 2/97
Handling Suspected Mentally Ill Individuals and Potential Suicides 12.110 Revised 12/12/13, Replaces 10/11/11
Police Interaction With Homeless Encampments 12.111 Revised 12/9/03, Replaces 10/07/03
Right Of Entry Stickers And Right Of Entry Letters 12.113 New 11/27/07
Handling Wild/Exotic Animals, Dangerous/Vicious Dogs, and Animal Reports 12.115 Revised 03/06/14, Replaces 05/29/12
Labor Disputes and Strikes 12.120 Revised 12/30/08, Replaces 10/93
Licenses and Permits: Investigation of 12.125 Revised1/17/13, Replaces 03/13/12
Vice Control and Enforcement Responsibilities 12.130 Revised 3/15/11, Replaces 11/24/09
Confidential Informant Management and Control 12.131 Revised 5/19/09, Replaces 2/98
Reporting False Alarms on a Form 315 12.135 Revised 07/14/13, Replaces 02/21/13
Canine Operations 12.140 Revised 03/28/13, Replaces 11/09/10
Marine Patrol: Waterway Enforcement And Emergencies On The Ohio River 12.146 Revised 07/31/14, Replaces 01/19/10
Plan for Control of Disorders at Hamilton County Adult Correctional Facilities 12.150 Revised 9/28/10, Replaces 11/98
Juvenile Youth Center Disorders 12.155 Revised 10/95, Replaces 11/89
Rumors/Potential Civil Disturbances 12.160 Revised 06/13/13, Replaces 10/03/06
Emergency and Test Recalls 12.165 Revised 06/26/14, Replaces 10/92
Civil Disturbance Operation Procedure 12.170 Revised 01/16/14, Replaces 06/08/10
Use of the Mobile Command Center 12.171 Revised 07/18/06, Replaces 12/30/03
Night Inspector 12.172 Revised 12/6/12, Replaces 03/03/09
Police Substations 12.190 Revised 8/19/03, Replaces 5/13/03
Snow Emergencies and Hazardous Road Conditions 12.200 Revised 2/21/13, Replaces 3/8/05
Traffic Enforcement 12.205 Revised 03/27/14, Replaces 12/02/03
Traffic Control: Major Thoroughfares 12.210 Revised 6/23/09, Replaces 2/10/04
Cincinnati Parking Infraction (CPI) 12.215 Revised 11/21/13, Replaces 10/11/05
Vehicular Crash Reporting 12.225 Revised 05/29/14, Replaces 03/06/14
Aircraft Crash Response and Reporting 12.226 Revised 06/24/03, Replaces 1/00
Fatal Or Potentially Fatal Crash Investigation And Placement Of Related Charges 12.230 Revised 10/24/13, Replaces 06/06/13
Operating a Vehicle Under the Influence (OVI): Processing & Arrest 12.235 Revised 10/31/13, Replaces 08/13/10
Ohio Multi-Count Uniform Traffic Ticket (MUTT) 12.240 Revised7/24/12, Replaces 08/23/11
Processing of CPIs/MUTTs 12.245 Revised 10/26/10, Replaces 9/89
Cancellation of Citations 12.250 Revised 11/00, Replaces 8/00
Citations Issued to Department Owned Vehicles 12.251 Revised 05/22/14, Replaces 10/92
Impounding/Processing Delinquent Vehicles and Tags 12.255 Revised 02/27/14, Replaces 10/14/08
Warrants for Adults: Service and Recording 12.260 Revised 7/05/11, Replaces 6/21/11
Wrecker and Towing 12.265 Revised 02/27/14, Replaces 06/13/13
Utilization of Vehicle Entry Devices 12.266 Revised 4/27/04, Replaces 5/85
Impounding, Moving, and Release of Vehicles 12.270 Revised 02/27/14, Replaces 10/24/13
Removal of Abandoned Junk Motor Vehicles (Public or Private Property) and Overtime Parked Vehicles 12.275 Revised 06/05/14, Replaces 07/17/07
Investigation of Bombs & Bomb Threats, Disposal of Dangerous War Souvenirs & Explosives 12.300 Revised 2/13/07, Replaces 2/10/04
Hazardous Materials Incidents And Chemical, Biological, Radiological, Nuclear, And Explosives Threat Response 12.305 Revised 7/27/10, Replaces 2/24/09
Waste and Medical Debris Used at Crime Scenes and Traffic Accidents 12.310 Revised 5/96, Replaces 2/94
Investigation of Rape and Other Sexual Assault Offenses 12.315 Revised 12/05/13, Replaces 07/22/08
Investigation of Con Game/Pigeon Drop - Signal 100 12.320 Revised 1/97, Replaces 2/90
Gang Investigations 12.330 Revised 8/23/05 Replaces 8/2/2005
Automated Fingerprint Identification System (AFIS) 12.350 Revised 09/06/11, Replaces 08/92
Problem Solving Process 12.370 Revised 05/03/11, Replaces 10/16/07
Chronic Nuisance Premises 12.372 Revised 07/19/11, Replaces 02/22/11
Incident Reporting, Miscellaneous Reporting 12.400 Revised 01/23/14, Replaces 06/27/13
Telephone Crime Reporting Unit (TCRU) 12.401 Revised 05/22/14, Replaces 02/06/14
Crime Victim/Witness Notification and Assistance 12.403 Revised 10/3/06, Replaces 12/02/03
Community Notification of Person Paroled for a Violent Personal Crime 12.404 Revised 1/29/08, Replaces 8/99
Closure of Offense Reports 12.405 Revised 10/31/13, Replaces 07/14/13
Sexual Predator Address Verification 12.406 Revised 8/24/99, Replaces 8/99
Domestic Violence 12.412 Revised 10/31/13, Replaces 10/17/13
Enforcement of Court Orders 12.413 Revised 1/02, Replaces 7/01
Reporting and Classifying Assault Offenses 12.415 Revised 12/05/13, Replaces 09/14/04
Hate Crimes: Response to Racial, Religious, Ethnic/National Origin, or Sexual Orientation Bias Incidents 12.417 Revised 06/13/13, Replaces 05/13/03
Reporting Vehicle Thefts and Related Offenses 12.420 Revised 02/27/14, Replaces 04/10/12
Reporting and Classifying Breaking and Entering Offenses 12.425 Revised 12/05/13, Replaces 08/11/09
Endangering Children Offenses 12.430 Revised 12/05/13, Replaces 1/97
Reporting Conditions Affecting Other Departments - Form 318 12.435 Revised 2/00, Replaces 4/99
Complaint Report – Form 305 12.445 Revised 8/99, Replaces 6/99
Military A.W.O.L. Arrests 12.505 Revised 07/31/14, Replaces 6/86
Dignitary Protection and Escort Details 12.512 Revised 6/12/14, Replaces 5/23/00
Nonviolent Demonstrations: Arrest Procedure 12.515 Revised12/2/03, Replaces 6/95
Enforcement Authority on Federal Property 12.518 Revised 04/17/14, Replaces New 2/87
City/Public Employee Contacts - Interviews/Arrests 12.520 Revised 1/96, Replaces 3/92
Emergency Operation of Police Vehicles and Pursuit Driving 12.535 Revised 01/23/14, Replaces 08/29/13
Foot Pursuits 12.536 Revised 8/19/03 Replaces 5/20/03
Mobile Video/Digital Video Recording Equipment 12.537 Revised 5/8/12, Replaces 5/5/09
Surveillance Cameras and Community Cameras 12.538 Revised 8/10/04, Replaces 4/99
Use Of Department Issued Transmitting And Recording Devices 12.539 Revised 04/17/14 Replaces New 11/01
Use of Force 12.545 Revised 02/20/14, Replaces 03/21/13
Discharging of Firearms by Police Personnel 12.550 Revised 03/06/14, Replaces 01/30/14
Flagged Persons 12.553 New 6/1/10
Investigatory Stops 12.554 Revised 10/24/13, Replaces 03/21/06
Arrest/Citation: Processing of Adult Misdemeanor and Felony Offenders 12.555 Revised 10/31/13, Replaces 09/05/13
Diplomatic Immunity 12.556 Revised 07/03/14, Replaces 8/99
Prisoners: Securing, Handling, and Transporting 12.600 Revised 02/06/14, Replaces 06/13/13
Wanted Persons Files 12.605 Revised 05/08/14, Replaces 2/86
Prisoners: Guarding Hospitalized 12.610 Revised 5/16/06, Replaces 10/98
Deceased Persons/Prisoners And Death Notifications 12.615 Revised 10/17/13, Replaces 12/15/09
Criminal Pursuit Fund 12.620 Revised 03/27/14, Replaces 12/02/03
Use of Polygraph, Computer Voice Stress Analyzer, and the Hypnotist 12.630 Revised 8/96, Replaces 8/95
Search Warrants/Consent to Search 12.700 Revised 2/22/11, Replaces 11/10/09
Electronic Search Warrants 12.701 Revised 03/31/09, Replaces 12/6/05
Clandestine Lab Team 12.705 New 3/20/07
Unit Property Book 12.710 Revised 7/17/12, Replaces 8/16/05
Property and Evidence: Confiscation, Accountability, Processing, Storage and Release 12.715
 
Revised 02/20/14, Replaces 09/05/13
Evidence: Submitting for Physical Analysis 12.720 Revised 08/15/13, Replaces 08/09/11
Blood Drying Facility: Processing of Evidence Exposed To Blood borne Pathogens 12.725 Revised 08/15/13, Replaces 12/07/13
Warrant Computer Entries, Prisoner Return and Extradition 12.727 Revised 12/14/10, Replaces 9/18/07
Federal and State Forfeitures 12.735 Revised 12/29/09, Replaces 9/18/07
Direct Presentment to the Grand Jury by the County Prosecutor 12.805 Revised 8/95, Replaces 6/89
Processing and Accessing Sealed Conviction/Non-Conviction Records 12.806 Revised 11/29/05, Replaces 9/85
Court Orders for Telephone Records 12.809 New 5/6/03
Subpoenas 12.810 Revised 12/30/08, Replaces 5/00
Court Appearances, Jury Duty, and Other Hearings 12.815 Revised 1/10/13, Replaces 11/17/09
On-Call Court Appearance 12.816 Revised 07/19/05, Replaces 12/97
Court Management System (CMS) 12.817 Revised 09/12/13, Replaces 01/10/13
Compensation for Court Attendance, hearings and Other Administrative Recalls 12.820 Revised 8/18/09, Replaces 6/99
Compensatory Time and Paid Overtime 12.825 Revised 05/08/14 Replaces 02/24/09
Processing Payroll/Timekeeping 12.826 Revised 10/19/04, Replaces 5/95
Donated Time 12.830 Revised 09/13/11, Replaces 5/00
Processing Juvenile Offenders 12.900 Revised 10/31/13, Replaces 08/31/10
Fingerprinting and Photographing of Juveniles 12.905 Revised 1/27/09, Replaces 8/99
Missing Persons 12.910 Revised 02/20/14, Replaces 02/06/14
Child Abduction/Amber Alert Plan 12.912 Revised 10/24/13, Replaces 12/08/09
Field Training Officer Program 13.100 Revised 07/31/14, Replaces 07/01/08
Training Memos and Videos 13.101 Revised 10/95, Replaces 1/84
Reporting and Evaluating Officer's Activity 13.105 Revised 09/26/13, Replaces 03/28/13
Evaluation Supplement Log Procedure 13.107 Revised1/10/13, Replaces 4/25/06
Fixed Shift Assignment 13.109 Revised 9/15/09, Replaces 10/96
Assignment, Rotation and Transfer of Personnel 13.110 Revised 12/2/03, Replaces 12/86
Assignment Availability Selection Process 13.112 Revised 5/24/11, Replaces 05/20/03
Civilian Assignment Availability 13.113 Revised 6/16/09, Replaces 8/99
Outside Training Programs/College Attendance 13.115 Revised  5/30/13, Replaces 5/25/10
Participation In Athletic Events 13.120 Revised 05/08/14, Replaces 03/80
Information Desk 14.105 Revised4/19/11, Replaces 10/96
Telephone and Facsimile Machine Use 14.110 Revised 03/27/14, Replaces 09/18/12
Teletype Procedure 14.115 Revised 06/26/14, Replaces 5/93
Installation of Neighborhood Block Watch Signs 14.125 Revised 6/3/08, Replaces 5/13/02
Information Technology 14.200 Rev 6/14/11, Replaces 1/31/06
Social Media 14.205 Revised 2/14/13, Replaces 2/7/12
Real Time Crime Center Information Requests 14.210 New 2/7/2012
Photographing, Video And Audio Recording Of Department Personnel By Members Of The Public 14.215 New 10/17/13
Citizen Complaints and Reports of Favorable Police Conduct 15.100 Revised 03/13/14, Replaces 12/20/12
Equal Employment Opportunity (EEO) Complaint Process 15.105 Revised 8/5/08, Replaces 7/3/07
Sexual Harassment 15.106 Revised 7/3/07, Replaces 2/00
Alcohol and Drug Testing of Department Personnel 15.110 Revised 05/08/14, Replaces 06/06/13
Use of Chemical Substances 15.112 Revised 11/17/09, Replaces 12/17/02
Administrative Insight 15.115 Revised 03/13/12, Replaces 08/97
Arrest or Court Action Against Division Members 15.125 Rev 12/20/12, Replaces 1/13/09
Wage Garnishments 15.130 Revised6/7/05, Replaces 6/01
Cash Money: Accounting and Security 16.100 Revised 1/16/07, Replaces 2/96
Correction of Errors on Division Pay Checks 16.105 Revised 1/97, Replaces 3/92
Personnel Accounting and Distribution 16.110 Revised 6/24/08, Replaces 6/19/07
Employee Tracking Solution 16.111 Revised 2/21/13, Replaces 8/7/12
Mandatory Off Day Deviation and Voluntary Shift Deviation 16.112 7/99
Shift Differential: Recording and Processing 16.120 Revised 8/94, Replaces 4/93
Travel on City Business 16.125 Revised 7/29/08, Replaces 2/26/08
Police Records: Storage and Maintenance, and Initiating New Records and Forms 17.100 Revised 3/7/06, Replaces 03/9/04
Requisition and Inventory Control: Equipment, Supplies, and Service 17.110 Revised 01/22/12, Replaces 03/23/10
Material Safety Data Sheets 17.115 11/94
Civilian Adult School Crossing Guards 18.100 Revised 10/96, Replaces 12/90
Communication with People Who Are Deaf or Hard of Hearing and Use of Foreign Language Interpreters 18.103 Revised 07/03/12, Replacers 9/5/06
Civilian Volunteers 18.104 Revised 02/27/14, Replaces 09/30/03
Civilian Ride Along Program 18.105 Revised 02/27/14, Replaces 03/23/10
Police Clergy Program 18.106 Revised 1/93, Replaces 10/82
Peer Support Program 18.107 Revised 10/97, Replaces 5/95
Department Medals, Awards & Recognition 18.110 Revised 05/01/14, Replaces 11/21/13
Release of Information and Public Records 18.120 Revised4/19/11, Replaces 1/25/11
Citizen Observer 18.121 Revised 08/16/11, Replaces 08/16/05
Military Courtesy 18.125 Revised 09/27/11, Replaces 09/28/10
Public Appearances 18.135 Revised 10/00, Replaces 12/96
Military Leave 19.103 New 06/05/14
Sick/Injured With Pay & Special Leaves 19.105 Revised  06/05/14, Replaces 04/04/13
Post Shooting Trauma 19.106 Revised 3/14/13, Replaces 1/20/04
Family Medical Leave Act (FMLA), 19.107 Revised 5/5/09, Replaces 8/19/08
Automated External Defibrillator 19.109 New 8/19/08
Peer Support Crisis Intervention Team 19.110 Revised 4/21/09, Replaces 10/97
Limited Duty Personnel 19.130 Revised 01/30/14, Replaces 03/06/12
Employee Pregnancies 19.131 Revised 1/10/13, Replaces 7/92
Annual Vacation Policy 19.135 Revised 1/10/13, Replaces 2/26/08
Outside Employment 19.140 Revised 04/17/14, Replaces 06/06/14
Employee Personnel Jackets 19.145 Revised 2/21/13, Replaces 6/17/03
Separation from Department Service: Resignation/Retirement 19.150 Revised 2/21/`3, Replaces 5/1/07