Cincinnati Police Department modifies the way it responds to some calls for service

Jul. 9

Interim Police Chief Paul H. Humphries will hold a media briefing to discuss the following Procedural Changes

WHAT: Like many law enforcement agencies in the country, the Cincinnati Police Department is experiencing a continuous reduction in its work force.  At the same time, the need to focus on violent crime continues.  Our commitment to protect and serve the residents of Cincinnati, however, has not changed.  In order to fulfill that duty we must maximize the effectiveness of the resources we have available.

The differential response initiative was developed to increase our efficiency.  All categories of calls for service were reviewed and scrutinized.  It was determined there were several recurring activities which did not allow the most efficient use of an officer’s time.   These involved responding to false alarms, certain types of report writing, and time spent attempting to notify the complainants about unsolvable cases.       
Department procedures regarding response to false alarms, reporting auto accidents and closing offense reports were revised in an effort to streamline officer activity.  This will allow more time to focus on activities such as:

  • Impacting violent crime
  • Youth intervention efforts
  • Long-term problem solving projects
  • Traffic safety
  • Neighborhood quality of life issues

Procedure Revisions

12.225 – Vehicular Crash Reporting

Definitions have been added to clarify a “minor” versus “substantial” auto accident, and what a “significant injury” entails:

Minor Auto Accident – A vehicle crash involving property damage only and all involved vehicles are operable.  Officers are not required to complete a Form OH-1, (crash report), for this type of accident but may do so at their discretion.

Substantial Auto Accident – A vehicle crash resulting in significant injury and/or inoperable vehicle(s).  Officers are required to complete a Form OH-1 and any other related documentation for this type of accident.

Significant Injury – A visible or non-visible physical injury which requires medical treatment as recommended by on-scene medical personnel. 

Officers are required to complete an OH-1 any time the auto accident involves:

  • OVI driver, (driver impaired by drugs and alcohol)
  • Juvenile driver at fault
  • City vehicle
  • Damage to City property
  • Inoperable vehicle
  • Significant injury
  • Hit-skip – just occurred or identifiable evidence on-scene

Investigating a “Minor” Auto Accident

Officers will continue to respond to all auto accidents; the difference is whether an OH-1 is completed or not and what to do if an OH-1 is not required:

  • Ascertain the identification and driver’s license status of the involved parties
  • Check for intoxication and wanted status
  • Provide the drivers with an Accident Information Exchange Form and a BMV3303, Ohio Department of Public Safety Crash Report.
  • Answer any questions
  • Ensure the roadway is cleared
  • Go back into service

District desk personnel will follow the same procedure when citizens respond to the district to report a minor auto accident.

? 12.135 – Reporting False Alarms

Officers will continue to respond to all audible, burglar, holdup and panic alarms.  However, more discretion has been given to field supervisors, who, after careful consideration of the circumstances, may cancel response to an alarm drop when operational needs dictate.  Supervisors should give special consideration when these situations involve panic alarms or suspicious circumstances.

In addition, we now require alarm companies to make two attempts to contact a key holder/ complainant prior to requesting police response through the ECC, (Emergency Communication Center).  If there is no answer on the alarm company’s first attempt to reach a complainant, they must make a second attempt to an alternate number.  If they are still unable to reach the complainant, the alarm company will contact the ECC and police will be dispatched. 

? 12.405 – Closure of Offense Reports

The initial offense investigation conducted by a responding officer is extremely important.  All efforts should be made to locate viable evidence, witnesses and suspect information.  Unfortunately, many offenses have no viable crime scene or other factors to aid in solving the crime. 

The fact a crime occurred is still important, especially to the victim.  Recording the specific details about the crime is also necessary and beneficial to identify any patterns that may be developing in an area or neighborhood. 

Reporting officers who determine there is no viable crime scene, evidence or witnesses are still required to complete an offense report.  They will provide the complainant with a Form 311CL, Closure Letter, which supplies information about why their case may be an “early closure” and how to obtain a copy. 

WHEN: Wednesday, July 10, 2013, 2:00 P.M.

WHERE: 310 Ezzard Charles Drive, the Chief’s Conference Room

For More Information Contact:      

Sergeant Julian Johnson
Public Information Officer
Phone #513-382-3081,

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