Section 1. Commission Minutes: The Secretary shall keep a minute record of such official actions of the Commission as are required under these rules. The Commission's minutes shall record all matters. Examples of such matters are:

A. Appeals from dismissal, demotion, suspension of more than three days, and appeals from any length of suspension unless superseded by a collective bargaining agreement.

B. Reinstatements of former classified employees to their positions and replacements of names on and removal of names from eligible lists;

C. Transfers from one department to another;

D. Temporary promotions;

E. Exemptions from competitive examinations in the case of special or exceptional appointments, provisional, temporary and emergency appointments;

F. Changes in the classification of individual employees and/or positions, or changes in the content of the official class specification;

G. Approval of, or changes in, examination schedules;

H. Result lists of examinations; and

I. Notices of personnel actions resulting from collective bargaining agreements between the City or Board of Education with an authorized employee organization under provisions of Ohio Revised Code Section 4117.08.

Section 2. Official Roster: The Secretary shall maintain an official roster showing the names, titles, and rates of pay of all employees in the classified service.

Section 3. Other Records: The Secretary shall oversee the maintenance of the official classifications, efficiency records, files of examination papers, correspondence and other data. Such records will be maintained on file for varying periods of time as approved by the Civil Service Commission, the Auditor of the State of Ohio and the Ohio Historical Society.