Section 1. The term "Civil Service" includes all offices and positions of trust or employment in the service of the City of Cincinnati and the Board of Education.

Section 2. The term "appointing authority" signifies an officer, board or commission having the power of appointment to or removal from positions in any office or department. Appointing authorities include the following: City Council, City Manager, City Solicitor, Director of Personnel/Civil Service Secretary, Board of Park Commissioners, Board of Health, Board of Education, Mayor and the Public Recreation Commission.

Section 3. The term "class" or "classification" refers to a group of positions established under these rules sufficiently similar in respect to duties, responsibilities, and qualifications requirements to be designated by the same descriptive title and equitably compensated within the same salary scale.

Section 4. The term "new position" means a position created through the authorized addition to an organization unit, or a position not previously existent, or a position created through an authorized change by the Civil Service Commission in classification.

Section 5. The term "eligible list" means a list of names of persons who have been found qualified through suitable tests, for employment in positions allocated to a specified class, arranged in the order of merit.

Section 6. The term "related list" means the use of the most appropriate list when an eligible list is not available for the position to be filled.

Section 7. The term "to certify" means to supply from an eligible list the names, addresses and rank of the highest persons on the list in accordance with Rule 08, Section 01, for each vacancy to be filled.

Section 8. The term "promotion" means a transfer made in accordance with these rules from a lower class to a higher class involving an increase in responsibilities, a change in classification title and the application of a higher salary scale.

Section 9. The term "classified service" comprises all of the following types of service in the City and the Board of Education not specifically included in the unclassified service. Classified employees are subject to examination and fitness tests, and appointments in the classified service require approval of the Civil Service Commission.

A. "Permanent employee" means any employee in the civil service who has been regularly appointed after serving a probationary period to a position normally involving continuous year round service.

B. "Provisional employee" means any employee temporarily filling a position without competition pending the establishment of an eligible list.

C. "Seasonal employee" signifies any employee in the classified service whose services are required only during certain parts of the year, such a position being intermittent or broken in nature.

D. "Temporary employee" means an employee appointed on an interim or temporary basis which is made necessary by reason of sickness or disability of a regular employee. Such temporary appointment shall continue only during such period of sickness or disability.

Section 10. The term "unclassified and casual (part-time) service" comprises the following which shall be exempt from examination and do not have appeal to the Civil Service Commission:

A. All officers elected by popular vote or persons appointed to fill vacancies in such offices;

B. All election officers and employees and clerks of the Board of Elections;

C. Such employees of the City Council as are engaged in legislative duties;

D. The members of all boards and commissions, and the heads of the principal departments, except the Chief of Police and the Fire Chief;

E. Employees engaged in library work or in teaching, educational or research work in connection with the public school system;

F. Two secretaries, assistants, or clerks and one personal stenographer for elective offices and each of the principal executive officers, boards or commissions, except the Civil Service Commission, authorized to appoint such secretary, assistant or clerk and stenographer.

G. The deputies of principal executive officers authorized by law to act for and in place of their principals and holding a fiduciary relationship to such principals;

H. Assistants to the City Solicitor; and

I. Student employees of the Board of Education or the City of Cincinnati (co-ops and interns included).

J. "Emergency employees" appointed for an emergency which requires extra persons without delay. Appointment may be made without regard for an existing list or these rules. Such appointments are unclassified, require Civil Service Commission approval, and are limited to thirty days. A person may not serve consecutive emergency appointments.

Section 11. The term "employing unit" is used in connection with open or promotional examinations and eligible lists resulting therefrom as well as in layoff and displacement actions. An employing unit is a department or division as determined by the Civil Service Commission.

Section 12. The term "unskilled labor" refers to a group of classifications as determined by the Commission for which there are minimal or no education or experience requirements.

Section 13. The term "principal appointive officer" or "appointive officer" refers to the Mayor, the City Manager, and the directors of departments established in the City of Cincinnati's Administrative Code, and the superintendent of public schools or an authorized designee.

Section 14. The term "seniority points" refers to additional credit for seniority which is added to an applicant's grade on a promotional examination. Seniority credit for non-uniformed and Police personnel shall equal one point for the first four years of service, and six tenths of one point for each of the fifth through fourteenth years of service. Seniority credit for Fire personnel shall equal one point for each of the first four years of service and six-tenths of a point for each year for the next ten years of service.

Section 15. The term "retention points" refers to a compound number used for layoff and displacement purposes which includes seniority credit for each complete month of service and a base two hundred points, and credit for efficiency or performance (service rating) (refer to Rule 12, Layoff and Recall for further information).

Section 16. The term "director of administrative services" or "director" as stated in sections of Chapter 124 of the Ohio Revised Code pertains to the Civil Service Commission (refer to Rule 02, Section 4).

Section 17. The term "lack of funds" means an employing unit has a current or projected deficiency of funding to maintain current, or to sustain projected levels of staffing and operations.

Section 18. The term "lack of work", for purposes of layoff, means an employing unit has a current or projected temporary decrease in the workload, expected to last less than one year, which requires a reduction of current or projected staffing levels.

Section 19. The term "job abolishment" means the permanent deletion of a position or positions from the organization or structure of an employing unit for one year or more due to lack of continued need for the position(s). An employing unit may abolish positions as a result of a reorganization for the efficient operation of the employing unit, for reasons of economy or for lack of work.

Section 20. The City of Cincinnati and the Board of Education each constitute a separate layoff jurisdiction. Each layoff jurisdiction is autonomous and layoff, displacement, reinstatement and reemployment procedures shall apply only within the jurisdiction affected by the layoff.

Section 21. The term "classification series" refers to a group of classifications through which an employee may reasonably expect to be promoted or which show a logical relationship to each other on the basis of work performed, qualifications and rate of pay. Specific classification series are determined by the Civil Service Commission.

Section 22. The term "good standing", as it relates to requests for reinstatement to a former classification or restoration to a former eligible list, means no disciplinary action (i.e., written reprimands, suspension, loss of time, demotion, or reduction in pay) within two years of the date of application, and the employee's last annual performance evaluation being acceptable (a satisfactory rating).

Section 23. The term "reemployment" means, for purposes of layoff, an appointment to a new appointing authority from a jurisdictional layoff list with retention of seniority, status (i.e., provisional, certified or unclassified) pay step, and time toward step advancement [Refer to Ohio Revised Code Section 124.327 (E) (F)].

Section 24. The term "reinstatement" means the act of returning a person to service, following a period of separation or a leave of absence, retaining seniority and status (i.e., provisional, classified or unclassified). For purposes of layoff, "reinstatement" means the act of selecting from the appointing authority's layoff list individuals to return to active service with the same appointing authority in the same classification series of layoff [Refer to Ohio Revised Code Section 124.327 (E) (F)].

Section 25. The term "dismissal" means removal from office as a result of disciplinary action.

Section 26. The term "separation" means removal from office as a result of resignation, retirement, layoff, death or termination due to medical reasons.